[How-To] Forward Emails Automatically Using Microsoft Outlook

If you are someone whose office doesn’t provide Blackberry or any other kind of external web interface, but would certainly love to keep himself or herself in sync with the activities happening at work while you are away, this tip will give you a step by step process for forwarding either all or specific emails to your personal email id , which can be later checked either using a mobile or through general web access.

This tip will setup a rule on your Outlook Exchange server which will be used to forward email’s to another id. For simplicity, this tip will create a rule for emails from a specific id to be forwarded to another specific id. The same process can then be later used to add more rules.

Follow the steps below to add the rule to your Microsoft Exchange Server:

1.) Open your Microsoft Outlook. Ensure its connected to the Exchange Server.

2.) Right click on the email from the person whose mails you would like to Auto-Forward.

Image: Click on Create Rule for setting up rules in Outlook

3.) Click on Create Rule.

4.) Set up the various parameters. For simplicity, this tip will forward all email sent from a particular user to me. Click on Advanced Options to setup forward rules.

Image: Setting up Advanced Options to Forward Emails

5.) At the dialog shown, Select the conditions and click on Next.

Image: Setup Email Rules Conditions

6.) Select the option which says ” Forward it to people or distribution list”. In the lower pane, click on people or distribution list and set the email id to which this email must be forwarded.

Image: Setting up Email Rules on Outlook.

7.) If you wish to add any exceptions to this list, click Next, else click Finish. The Exchange server will now be updated.

From now on, all emails sent from a particular id to your email id, will be forwarded to the specified email id.

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