[How-To] Create Powerpoint Presentation in Five Minutes

This post talks about creating Powerpoint Presentations in relatively very less time. Below is an embedded video from Youtube which talks very clearly about creating Powerpoint presentations using in-built templates and SmartArt.

Another interesting post worth having a look at is available at Lifepal, it talks about Creating Powerful Powerpoint Presentation by Nancy Duarte.

Some point to note when you go in for the presentation

1.) Remember to KISS, i.e. Keep it short and Simple.

2.) Use more of graphic than the text: More text means more attention diversion.

3.) Keep the humor going: Its important that while delivering presentation, you keep your Humor Quotient up. This helps the audience stay focussed.

4.) Practice makes a man perfect: Before you deliver your presentation, do rehearse it once in front of a mirror or some friends and seek feedback for further improvement.

Also read: Kingsoft Office 2007: Microsoft Office comes free « Technofriends

How-To: Copy and Align Shapes in Microsoft Powerpoint

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Cheers

Vaibhav

[How-To] Missed Outlook Attachment,get warned before its too late

Gmail labs has an interesting feature which warns you if you miss to attach an attachment when sending the mail. A similar feature can be achieved in Microsoft Outlook as well, using Visual Basic scripting. 

For those of you who wish to achieve the same in Outlook, here is the step by step process.

1.) Ensure that Macros are enabled for your Microsoft Office Outlook. Macros don’t work with Microsoft Outlook Express, therefore this setup cannot be achieved with Microsoft Outlook Express.

2.) Ensure that your security level is set to Medium. You can set the security level by clicking on Tools –> Macro –> Security. Set the desired level to Medium.

3.) Traverse through Tools –> Macro –> Visual Basic Editor ( Or press ALT + F11)

4.) Expand Project 1 by clicking on the + sign.

Project Edition in Outlook

Project Edition in Outlook

5.) Expand Microsoft Office Outlook Objects.

6.) Double click ThisOutlookSession.

Code for Attachment Detection

Code for Attachment Detection

7.) Copy paste the following code. 


Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)

    Dim lngres As Long

    If InStr(1, Item.Body, "attach") <> 0 Then

        If Item.Attachments.Count = 0 Then

            lngres = MsgBox(" Found 'Attach' in message, but no attachment found - send anyway?", _

                            vbYesNo + vbDefaultButton2 + vbQuestion, "You asked me to warn you...")

            If lngres = vbNo Then Cancel = True

        End If

    End If

End Sub

8.) The above code looks for the term “attach” ( without quotes) in the message body. If you send mails in your local language which is other than English, replace the word “attach” to the word you would be interested in searching for. This will make the code look for that particular word.

9.) Once the code is pasted, click on Save and then Exit.

Detecting attachments in Outlook

Detecting attachments in Outlook

10.) From now on, if you create any mail with Attach in the mail body and try sending it without attaching any file, you will get an alert.

Enjoy no more missing attachments in your important mails. Hope this post helps.

Also read[How-To] Recover lost Outlook PST Password

Kingsoft Office 2007: Microsoft Office comes free

How-To: Display two time zones in Microsoft Outlook

Recovering ‘permanently’ deleted email in Microsoft Outlook 2003

Microsoft Outlook: Creating an Appointment From a Mail

You can also follow me on Twitter at http://twitter.com/vaibhav1981

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Cheers

Vaibhav

 

 

 

 

 


[How-To] Shutdown your Windows machine instantly

Often we notice that our Windows machine takes a lot of time to Shut down. One of my reader has dropped me a mail writing about the issues like Long wait time for a non responding program to end etc etc. For all such dismayed readers and for all those willing to learn something new, i present this post targeted at shutting down windows machine ( read: PC) instantly.

As all of you know, Windows uses a registry mechanism for many reasons. Some of them being :

  • Separation of “machine” settings from “user” settings.
  • Support for different settings for different users.
  • A centralized location for shared software.
  • Roaming support.
  • Registry level Security.

Also, it must be noted that playing with registry settings can cause harm to your system. Therefore be very cautious about the edits you do with your registry settings.

In order to shut down your Windows PC instantly, the best way is to kill your apps. This is particularly important as many programs just refuse to say a clean bye and prefer hanging in the pool. Follow the steps mentioned below to make your Windows PC shut down instantly by killing such apps.

  • F0llow Start -> Run -> Regedit.
  • Follow upto the path HKEY_CURRENT_USER->Control Panel->Desktop.

Kill Apps
  • Double click the parameter with name ” WaitToKillAppTimeout“. The value contained in this parameter is in milliseconds. Enter a value based on your patience level. I suggest keeping a value of 1300 if you are really impatient and wish to kill the apps as soon as you press shut down.
    • Double click the parameter with name ” HungAppTimeout“. The value contained in this parameter is in milliseconds. The parameter governs the time to wait before closing Hung Applications. I would suggest keeping a value of 2000 here.
    • Click OK when done. Reboot your PC for the new values to come into force.

    Also read:

    How-To: Get default Registry values

    SVCHOST.exe and the mystery behind it.

    Recovering Hard Deleted Items in Outlook 2003.

    How-To: Disable and Re-enable USB Storage Devices

    Do stay tuned to Technofriends for more, one of the best ways of doing so is by subscribing to our feeds. You can subscribe to Technofriends feed by clicking here.

    Cheers

    Vaibhav

        How-To: Copy and Align Shapes in Microsoft Powerpoint

        Often we find it difficult to Align and Copy Shapes in Microsoft Powerpoint. However, its not that tough to achieve and therefore, lets discuss about them in this post.

        Powerpoint Shapes Alignment

        Aligning Shapes
        Do you find that it is often difficult to perfectly align shapes in a presentation? By using your arrow buttons while holding down CTRL, you can move shapes one pixel at a time to get the correct alignment.
        Copying Shapes
        You can copy a shape from any MS office document and drag it elsewhere by holding down CTRL and your left mouse button. This is a great alternative to cutting and pasting with CTRL+C and CTRL+V.

        [Image Source: http://blogmedia.thenewstribune.com]

        Do stay tuned to Technofriends for more, one of the best ways of doing so is by subscribing to our feeds. You can subscribe to Technofriends feed by clicking here.

        Cheers

        Vaibhav

        From the Archives

        This post is primarily an attempt to bring out 5 posts from the Archives. The posts listed here have been popular with the readers since the time they got published. Hope you will enjoy reading/ glancing through them again.

        From the Archives
        • Microsoft Windows: More fun with the HOSTS file : In this post, i have tried to describe a few more ways of having fun with the Hosts file. The post talks about blocking websites using Hosts file and also about interchanging the websites getting loaded using Hosts file.
        • Microsoft Windows: How to Process Idle Tasks : This post describes a way to process idle tasks in Microsoft Windows. It kills the threads associated with the tasks already closed and therefore gives you a better performing PC.
        • Open DNS: A big DNS Cache : This post talks about OpenDNS which is a free, faster, secure and reliable DNS service. Read this post, to get a faster and safer internet experience.

        Do stay tuned to Technofriends for more, one of the best ways of doing so is by subscribing to our feeds. You can subscribe to Technofriends feed by clicking here.

        Cheers

        Vaibhav

        How-To: Use On Screen Keyboard

        Microsoft Windows has an interesting utility called the On Screen Keyboard which displays a virtual keyboard on the screen. This utility is a great help to people with mobility impairments to type data using a mouse of a joystick.

        OSK

        In order to start using On Screen Keyboard utility follow the below mentioned

        1.) Click on Start.

        2.) Select Run.

        3.) Type OSK at the run prompt.

        4.) On Screen Keyboard is presented to the user.

        To learn more about the On Screen Keyboard utility in Windows, please follow this link from Microsoft website.

        Do stay tuned to Technofriends for more, one of the best ways of doing so is by subscribing to our feeds. You can subscribe to Technofriends feed by clicking here.

        How-To: Disable and Re-enable USB Storage Devices

        The motivation behind writing this post came when over the weekend, i got a chance to meet a few friends who happen to work with an IT Giant here in Bangalore. After a cup of coffee and usual discussions, one of them pointed out that they have an interesting situation in their office, wherein the System Admin team has disabled access to the USB Port thereby leaving their iPods, Digi cams, USB Sticks useless in workspace environment.

        USB Storage disabled

        As per the Microsoft knowledge base article 823732 which contains instructions on how to disable USB storage access for a certain group of users this diabling and re-enablement of USB ports is based on a simple registry entry.

        To disable the access to USB port, in windows XP and 2000
        1. Click Start, and then click Run.
        2. In the Open box, type regedit, and then click OK.
        3. Locate, and then click the following registry key:
        HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\UsbStor
        4. In the right pane, double-click Start.
        5. In the Value data box, type 4, click Hexadecimal (if it is not already selected), and then click OK.
        6. Quit Registry Editor.

        To re-enable a disabled port:

        1. Click Start, and then click Run.
        2. In the Open box, type regedit, and then click OK.
        3. Locate, and then click the following registry key:
        HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\UsbStor
        4. In the right pane, double-click Start.
        5. In the Value data box, type 3, click Hexadecimal (if it is not already selected), and then click OK.
        6. Quit Registry Editor.

        However, there can be other ways too to bypass this issue, one of the easiest is to invest in a PS2 to USB port convertor.

        Also read:

        How not to get Phished,Learn from Phil the Fish

        Bluetooth hacking: Essential tools.

        Spoofing Explained : Another attempt to cover Hacking fundas

        Learn to Hack 🙂

        Do stay tuned to Technofriends for more, one of the best ways of doing so is by subscribing to our feeds. You can subscribe to Technofriends feed by clicking here.

        Cheers

        Vaibhav