[How-To] Add Contact from an Email in Outlook

Often many people email me asking for simple stuff. This post is motivated from one such email. Usually people follow a cumbersome process to add contacts to their outlook contact list, instead they can just follow a simple process and them to their list while being at their inbox. This post describes that simple process.

If you are looking at adding a contact from an email into your Outlook Contacts, follow the steps below.

1.) Open the email message in Outlook from which you wish to add the contact in your Outlook Contacts.

2.) Once the email message is open, right click on the name of the contact you wish to add to your Outlook Contacts.

3.) Select Add to Outlook Contacts.

 

Add contacts in your Outlook Contacts from an Email.

Add contacts in your Outlook Contacts from an Email.

4.) Fill out necessary details. Save and Close.

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Cheers

Vaibhav

[How-To] Missed Outlook Attachment,get warned before its too late

Gmail labs has an interesting feature which warns you if you miss to attach an attachment when sending the mail. A similar feature can be achieved in Microsoft Outlook as well, using Visual Basic scripting. 

For those of you who wish to achieve the same in Outlook, here is the step by step process.

1.) Ensure that Macros are enabled for your Microsoft Office Outlook. Macros don’t work with Microsoft Outlook Express, therefore this setup cannot be achieved with Microsoft Outlook Express.

2.) Ensure that your security level is set to Medium. You can set the security level by clicking on Tools –> Macro –> Security. Set the desired level to Medium.

3.) Traverse through Tools –> Macro –> Visual Basic Editor ( Or press ALT + F11)

4.) Expand Project 1 by clicking on the + sign.

Project Edition in Outlook

Project Edition in Outlook

5.) Expand Microsoft Office Outlook Objects.

6.) Double click ThisOutlookSession.

Code for Attachment Detection

Code for Attachment Detection

7.) Copy paste the following code. 


Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)

    Dim lngres As Long

    If InStr(1, Item.Body, "attach") <> 0 Then

        If Item.Attachments.Count = 0 Then

            lngres = MsgBox(" Found 'Attach' in message, but no attachment found - send anyway?", _

                            vbYesNo + vbDefaultButton2 + vbQuestion, "You asked me to warn you...")

            If lngres = vbNo Then Cancel = True

        End If

    End If

End Sub

8.) The above code looks for the term “attach” ( without quotes) in the message body. If you send mails in your local language which is other than English, replace the word “attach” to the word you would be interested in searching for. This will make the code look for that particular word.

9.) Once the code is pasted, click on Save and then Exit.

Detecting attachments in Outlook

Detecting attachments in Outlook

10.) From now on, if you create any mail with Attach in the mail body and try sending it without attaching any file, you will get an alert.

Enjoy no more missing attachments in your important mails. Hope this post helps.

Also read[How-To] Recover lost Outlook PST Password

Kingsoft Office 2007: Microsoft Office comes free

How-To: Display two time zones in Microsoft Outlook

Recovering ‘permanently’ deleted email in Microsoft Outlook 2003

Microsoft Outlook: Creating an Appointment From a Mail

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Cheers

Vaibhav

 

 

 

 

 


[How-To] Recover lost Outlook PST Password

If you happen to be one of those who is scratching his/her head trying to remember the password of your PST folder in Outlook, this post should bring instant relief to you.

PstPassword is a small utility that recover lost password of Outlook .PST (Personal Folders) file. The process of running this utility is simple and you dont even need to install it onto your computer. This utility can recover the PST passwords of Outlook 97, Outlook 2000, Outlook XP, Outlook 2003, and Outlook 2007. You don’t have to install MS-Outlook in order to use this utility. You only need the original PST file that you locked with a password.

Microsoft Outlook 2003

Earlier, in one of my posts i had also mentioned the process of recovering deleted mails in Microsoft Outlook. This post is another case wherein the user has lost the password of the PST folder and is therefore, not able to open up the personal folder under Outlook.

PstPassword recovery tool can help you recover lost password

To open up the password protected pst folder, follow the steps below

1.) Download PstPassword

2.) Run the application and select the PST file for which you wish to recover the password.

3.) After you run PstPassword, the main window displays the list of all PST files of the current logged on user (Under Documents and Settings\User Name\Local Settings\Application Data\Microsoft\Outlook). For each password-protected PST file, PstPassword provide 3 alternative passwords that will open the PST file. If the PST is not protected by a password, the 3 password columns remain empty, and the CRC value column is 0x00000000.

4.) If you want to recover a password of PST file that doesn’t appear in the default list, you can press F7 and select the desired PST file, or simply drag the PST file from Explorer window into the main window of PstPassword.

5.) If from some reason PstPassword fails to read a PST file, an error message is displayed under the error column, and the item is painted with pink color.

Also read: Recovering ‘permanently’ deleted email in Microsoft Outlook 2003

Recovering Hard Deleted Items in Outlook 2003.

Top 10 Password Crackers.

You can also follow me on Twitter at http://twitter.com/vaibhav1981

Do stay tuned to Technofriends for more, one of the best ways of doing so is by subscribing to our feeds. You can subscribe to Technofriends feed by clicking here.

Cheers

Vaibhav

How-To: Link and not attach in Microsoft Outlook.

To help minimize the size of your mailbox and others’, here’s a handy tip – instead of attaching an entire powerpoint presentation or pdf file, save a copy on a shared directory and link to it instead! A fool-proof method of doing this is:

  1. Copy the link from the shared directory
  2. In a new email, type <
  3. Paste the link
  4. Type >
  5. Press Enter or Spacebar, and it will automatically convert into a hyperlink (even if you have spaces in the file name)

Also read:

How-To: Stripping attachments from Microsoft Outlook.

How-To: Display two time zones in Microsoft Outlook

AI in Microsoft Outlook?

Microsoft Outlook: Creating an Appointment From a Mail

How to: Email Notes using Microsoft Outlook.

Cheers

Vaibhav 

Cheers

Vaibhav 

How-To: Display two time zones in Microsoft Outlook

Often, we work with two time zones in mind. The meetings or the calls that we subscribe to, are fixed based on the time zones of the clients/vendors or for that matter, the prospective attendants.

Mahesh Moorthy writes in his mail “I usually work with my German counterparts who sit in another part of the world which has a different time zone. While scheduling meetings using my Outlook calendar, I fix up meetings after calculating the time differences. Is there a tool or some way out to get rid of this problem of mine? “

Mahesh, the answer to your problem exists in Microsoft Outlook itself. This problem can easily be solved by making your Microsoft Outlook calendar show two time zones as shown in the picture below.
2 TimeZone in Outlook

This post discusses the process of displaying two time zones in Microsoft Outlook.

The steps mentioned below need to be followed in order to setup two time zone

1.) In your Microsoft Outlook client, click on Tools menu and then on Options.

2.) Click Calendar Options.

3.) Click on Time Zone.

4.) Select the Show an additional time zone check box.

5.) In the Label box, type a description. Usually, this is filled in with the name of the place.

6.) In the Time zone box, list the time zone you want to add.

7.) If you want your computer clock to automatically adjust for daylight saving time changes, select the Adjust for daylight saving time check box. This option is available only in time zones that use daylight saving time (DST).

In future, if you ever wish to clear the second time zone and wish to have only your parent time zone being displayed;  Clear the Show an additional time zone check box.

Cheers

Vaibhav

Gmail gets IMAP Support

Gmail has officially released IMAP Support for users. IMAP is a two way communication mechanism unlike POP. Earlier Gmail was only supporting POP. This meant that syncing the read mails was not possible from your favorite email client to Gmail Server. However, from now on, this two way syncing is possible. The list of Gmail’s supported email clients goes as Thunderbird, Eudora, Outlook Express/2003/2007 and Windows Mail, Mail.app as well as the iPhone.

IMAP

Official Gmail Blog states ” As we roll out the feature over the next couple of days, you will be able to use Gmail at work, in your car, or just about anywhere on any device, and actions you take will be automatically synced with Gmail on the web (and remember it works the other way too: anything you do on the Web will be seen on your phone or in your mail client). Just click the “Forwarding and POP/IMAP” tab in your Gmail “Settings” and turn it on. (Psst. If you don’t see the “IMAP” in the “Forwarding and POP/IMAP” tab, then check back soon. We are giving it to users as fast as we can).

With IMAP support coming into Gmail, users can easily

  • Read their Email on Gmail web interface.
  • Using their favorite email client mark a mail as Read
  • Archive it using iPhone and finally
  • View the relevant changes on their Blackberry. 🙂

Isn’t this exciting ?

The below embedded video gives a step by step process of setting up Gmail IMAP on the iPhone in about a minute.


Source: Official Gmail Blog

Cheers,

Vaibhav