How to: Email Notes using Microsoft Outlook.

Usually we tend to write down Notes in Microsoft Outlook. However, what many people don’t know is that these notes can even be forwarded as Emails.
Sending a note in your Notes folder to someone via e-mail takes only a right click. Select the note you want to forward, right click it and click on Forward. A new e-mail dialog will pop up with the note attached.

ย To navigate to your Notes folder in Microsoft Outlook, click on theย  menu item Go and select Notes.



9 Responses

  1. Hey Vaibhav … that ‘forward’ thing doesn’t shows up on my system .. instead .. when you right click on the file name it gives you ‘Send To’ and then you need to select ‘Mail Receipent’ — this would open an e-mail with the file attached.

    Although i knew this, but after reading ur blog, i tried it once more .. just to confirm. ๐Ÿ™‚

    May be … this feature is OS dependent … not sure .. just a blind guess.

    ~ Shantanu

  2. Hey Shantanu,
    What i am talking about in this blog is NOTES. Notes is a feature provided by Microsoft Outlook to take down random writings.
    If you would like to browse Notes folder, click on GO from the menu in your Microsoft Outlook, this shall present you with a drop down menu with an item called Notes in it. Click on it and follow the blog post.


  3. ok … got it .. so u were talknig bout ‘these’ notes here… hmm… ๐Ÿ™‚ .. got it.

    I wonder … does anyone really use these Outlook Notes.. !! ๐Ÿ™‚ .. I guess notepad/PSPAD or any other such notes thing would be much more popularly used … what say ?

  4. Hey Shantanu,
    Yes you are somewhat correct but people do use Notes. Like i have many a people in my team who keep using such notes. Notepad is usually more of a text editor. The flexibility Outlook Notes or other note widgets provide is that you dont need to name a file and then save it etc etc..

    I usually use some iGoogle Gadget for doing this ๐Ÿ™‚


  5. Hi Vaibhav,
    I understand how to generate emails from the notes and I can assign the notes to the contact that it belongs to. Now what I would like to do is generate an email that sends each contact all of the notes that correspond to them once a week, say each monday. Do you have any advice on this? I have Outlook 2003

  6. Hello Jenna,
    I understand your query and will revert to you by an email / comment post here within next 4-5 days.
    This definitely is a great queston.

  7. Hi Vaibhav,

    Any luck yet??


  8. Is it possible to embed a file into the Outlook Notes feature?

  9. How do you send these notes to a non-Outlook email program or editor (such as Word)? When I do this with a cut and paste operation, I get garbage at the other end.

    I have done a save as plain text, but that involves creating a file and then importing the contents of that file into the desired program. I hate this extra step!!!

    It’s garbage even when I copy it into an Outlook email!

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